Welcome to Your City
Welcome to Your City (WTYC) is your chance to connect with fellow Harvard alumni in your area each fall. If you graduated within the last 10 years, join us for a laid-back evening of conversation, networking, and community—whether in person or online. Hosted by local Harvard Clubs and supported by Shared Interest Groups and College Activities Chairs, these casual gatherings are the perfect way to meet new people, catch up with friends, and plug into your local alumni scene. Don’t miss out on building your network and having some fun at WTYC!
Participation
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Clubs with more than 2,000 alumni in the Club's region are invited to register to host an event. This minimum helps
to ensure there is a critical mass of recent graduates in the local area. -
SIGs interested in partnering with Clubs on these locally organized events can register their participation using
this form. -
All Club hosts and SIG ambassadors that sign up for WTYC are expected to be present at the event.
Important 2025 Dates
WTYC Info Sessions: August 5 and August 7
Monday, August 18: Deadline for eligible Clubs and SIGs to register their participation.
Tuesday, September 2: Alumni registration goes live.
Early-September: Communication with WTYC details sent to hosts and co-hosts
Tuesday, September 30: Welcome to Your City!
Marketing & Communications
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The HAA will manage WTYC marketing via a series of communications targeting alumni 10 years post graduation (see marketing calendar below).
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The WTYC registration pages will be created and managed by the HAA and listed in the event directory.
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Participating Clubs, SIGs, and their volunteers are encouraged to market to their communities via newsletter communications and by posting the event on their website
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Eligible SIGs will be listed on the registration forms as a way to collect interest from event registrants.
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Information on who opted in to hearing from a SIG will be shared with SIG presidents in the weeks following the event.
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2024 Email Marketing Calendar (2025 Email Marketing Calendar to be confirmed in July)
- Wednesday, August 14, 2024 – Alumni registration goes live
- Sunday, August 18, 2024 – Feature in Harvard this Week Newsletter
- Wednesday, August 21, 2024 – Reminder #1 to Not Heard From
- Thursday, August 29, 2024 – Reminder #2 to Not Heard From
- Tuesday, September TBD, 2024 – College Alumni News Mention
- Tuesday, September 3, 2024 – Reminder on Capacity
- Friday, September 6, 2024 – Last Call for registration
- Sunday, September 8, 2024 – Feature in Harvard this Week Newsletter
- Monday, September 9, 2024 – Psych Up Message
- Tuesday, September 10, 2024 – Final Reminders/Participation Details
- Wednesday, September 11, 2024 – Welcome to Your City
- Thursday, September 12, 2024 - Post-Event Follow Up Survey
- Friday, September 13, 2024 – Survey Reminder
Additional Resources
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Information Sessions - Hosts are encouraged to attend one of two live Information Sessions in August to learn more about the event and available resources.
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Info Session #1: Tuesday, August 5 from 10-10:30 a.m. ET
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Info Session #2: Thursday, August 7 from 3-3:30 p.m. ET
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Digital Assets – Download branded Welcome to Your City images to put in your marketing emails or to post on your webpage
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Virtual Networking Toolkit – If you decide to host a virtual event, this document provides you with resources that will empower you to do so.
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This includes a pre-event planning checklist and a draft agenda/run of show for your program.
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Social Media Toolkit - Learn fun and interactive ways to engage with registrants on your social channels around Welcome to Your City!